Advisor - Legal Spend Management
Elanco
Job Description
As a leading global animal health company, Elanco delivers innovative products and services to improve the health of pets and farm animals around the world because we believe making animals' lives better, makes life better. Since 1954, we have provided solutions that support veterinarians, farmers and pet owners to advance our vision of Food and Companionship Enriching Life. Elanco's promise to employees: Together, we foster an inclusive culture where everyone can make a difference, encouraging ownership, growth and well-being.
Advisor - Legal Spend Management Operations
Work Location: Greenfield, IN (Hybrid)
The Advisor - Legal Spend Management Operations oversees all aspects of the department’s spending, leads the Legal Spend function and team, is a strategic advisor to the leadership team, is a thought leader for the department on Spend best practices, develops partnerships with the global finance team and other corporate functions such as accounting and IT. The role reports to the Senior Director, Legal Operations.
Job Responsibilities:
Work as the primary interface between the legal department and finance including the following:
Managing the monthly accrual process and liaising with finance including strategic review in relation to the department budget, forecast and accrual trends.
Managing the litigation monthly costs summaries and forecasting
Managing the quarterly forecast update process and the yearly budget process and all related questions throughout the year
Working with finance to get consistent, useful reports for all managers on our team and reviewing results, leading meetings and liaising with finance
Working with finance and our team on the cost center structure globally and updating as needed
Oversee daily work, interactions and training that Senior Lead Spend and e-billing analyst are conducting with all law firms, vendors and our team including:
Seeking process improvement
Create regular training program for law firm lifecycle process
Communicate to LCC on pertinent issues
Managing the e-billing post-approval interactions with IT and Finance ensuring integration and processes are accurate and streamlined
Planning, managing and executing the change of our e-billing system in 2024 including:
Including vendor sourcing and selection
Implementation planning and execution
Post implementation training and platform utilization
Lead cost savings reporting for all aspects of spend management (i.e. Creating a cost savings report card showing savings in legal costs with a robust spend mgmt. program)
Lead strategy and identifying process to price work with law firms. Overseeing execution by Spend Lead and e-Billing Analyst
Lead the law firm panel renewal process every 2-3 years
Manage process to conduct regular firm evaluations
Lead implementation of creating DEI goals for LCC and creating plan to collect and analyze data
Assess and develop a plan to get more countries billing through e-billing platform
Creating a law firm list/repository for easy access by all
Managing process for tracking law firm engagement letters including specific terms and
Improving reporting from e-billing platform for lawyers use OR creating analytics dashboards in e-billing platform for lawyers
Ensuring a cleanse of e-billing platform data is completed and then regularly maintained
Manage other miscellaneous projects and initiatives related to the Spend Management function within Legal, Compliance and Corporate Affairs
Basic Qualifications:
Bachelor’s degree required; Degree in Business, Finance or Accounting preferred
Minimum 5-8 years’ legal operations experience including managing a team
Strong leader who is confident with best practices of legal spend management, law firm spending practices and the latest developments in legal technology related to law department financial management
Demonstrated ability to work effectively across a multi-functional, global team
Strong negotiator and creative problem-solver
Self-starter requiring minimal oversight or direct management
Demonstrated project/process management experience
Strong collaboration skills, with an ability to build relationships both within a team and across external departments
Proactive, entrepreneurial approach to recognizing needs, solving problems, anticipating issues and developing solutions; excellent business judgment and strategic thinking
Attention to detail with excellent time management and multitasking/prioritization abilities
Excellent proficiency in Microsoft Office including Excel, PowerPoint, Outlook, and Word
Proven ability to manage multiple concurrent projects and responsibilities
This role may be worked from the U.S. or another Country where Elanco has presence
Qualified candidates must be legally authorized to be employed in the United States. Elanco Animal Health does not anticipate providing sponsorship for employment visa status (e.g., H-1B or TN status) for this position.
Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status
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