(Archived) Manager Shared Services Payroll/Accounts Payable

Job Purpose

Dechra is an international specialist veterinary pharmaceuticals products business. Our expertise is in the development, manufacture, and sales and marketing of high quality products exclusively for veterinarians worldwide.

Essential Functions and Responsibilities

• Excellent proficiency in payroll system - ADP Workforce Now
• Knowledgeable of State and Federal legislative requirements related to payroll practices
• Trustworthy in handling confidential information
• Oracle/SAP Business by Design proficiency is highly desired, or similar ERP system experience
• Accounting (booking journal entries) and Purchase Order System knowledge required
• Supervisory Experience
• Excellent customer service skills required
• Advanced Excel skills required

Supervise Payroll Specialist (40%)

• Reviews all payroll runs preparing accounting transactions and documents to be posted to the GL
• Responsible for and Improves payroll processes focusing on automation, accuracy and efficiency for multiple entities, across multiple states in US and Canada
• Adheres to payroll policies and procedures and compliance with relevant law
• Reviews/supports the filing tax reports and voluntary deduction reports by payroll company
• Provides payroll reports for renewal of workers compensation insurance and subsequent audits
• Follows up on mailing notices from Federal and State Agencies for resolution
• Serves as back-up in the processing payroll
• Calculates monthly accruals for bonus, payroll and PTO for US and Canada entities
• Provides payroll portion of budgets for US and Canada entities
• Reviews annual reporting for US and Canada entities (W-2’s, T-4’s, RL-1, etc.)

Supervise Accounts Payable (30%)

• Oversees accounts payable and invoice receipting process for multiple entities in the US and Canada
• Reviews and back up approver for payments of invoices via Wire, ACH or check
• Enters and ensures all payments are processed through banking system and investigates returns
• Process 1099s as necessary
• Approves the release of blocked invoices for payment
• Ensure vendor statements are reconciled
• Minds the Purchase Order process for US and Canada entities, knowledge of Purchase Price Variance Reporting and Invoice Price Variance Reporting.
• Oversees the set up new customers/suppliers in Oracle
• Monitor and report against KPIs

Shared Services – Dechra Development LLC (30%)

• Enter Journal Entries for Credit Card / Personal Card Enter from Concur Reporting
• Month End
• Generate and validating expense accrual
• Enter journal entries for project accruals
• Roll forward the prepaid account
• Book Depreciation
• Account Reconciliations
• Baseline Controls
• Reconcile Bank Account
• Prepare Recharges
• Closing Processes
• Run All Journal Report before and after the close process