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(Archived) Executive Assistant to CIDO/CIO
Last Updated: 7/21/21
Job Description
Primary Responsibilities:
Administrative support for our Chief Information & Digital Officer (CIDO), a Zoetis Executive Team (ZET) member. Support includes managing complex calendar and priorities for the CIDO including internal and external events, travel, leadership meetings and offsites. Candidate must have strong organizational skills, an aptitude for technology, and be able to prioritize while working independently.
- Calendar management – must possess excellent prioritization skills and attention to detail for complex calendar maneuvering and coordinating across other ZET Executive Assistants.
- External Calendar & Event management – must have expertise coordinating and working with external executives, public speaking events and coordinating with external committees.
- Complex Travel arrangements – must possess excellent attention to detail and attention to complex travel schedules including transportation, hotel, car, etc. and prepare and oversee detailed itinerary throughout the travel event. Maintain receipts and records. Process expenses through Concur.
- Facilitate meeting logistics including major on-site and offsite meetings (i.e. reserving conference rooms, hotel lodging and meeting space, catering, coordinating attendees and sending invites)
- Using judgment to identify and work to resolve most urgent issues
- Independently identify and respond to daily issues that arise, and identify resources needed to perform job responsibilities. Plan, organize and prioritize own work on a daily basis to meeting deadlines and plan ahead to anticipate and meet upcoming deadlines.
- Correspondence sorting, prioritize and redirect incoming mail and email communications
- Establish and maintain office procedures and systems (i.e., filing, or record keeping systems, ordering supplies, Ariba administration)
- Act as point person for coordinating building access for visitors including Zoetis field colleagues, guests and meeting attendees
- Special project support
Qualifications:
- Associate degree preferred or equivalent and no less than 5 years of experience as an executive administrative assistant (supporting a CIO/CIDO preferred)
- Candidate should possess excellent communication skills with an ability to respond with professionalism in verbal as well as written communication
- Candidate must have strong organizational skills with high-level of attention to detail
- Candidate will have demonstrated the ability and initiative to work without close supervision, handle multiple tasks with frequent tight deadlines, work well in team environments; independent, pro-active, self-motivated with strong organizational skills
- Excellent judgment as well as the ability to work with extremely confidential documents and information
- Ability to demonstrate flexibility in dealing with change and diversity
- Ability to work flexible hours
- Candidate must process excellent propitiations skills for calendar maneuvering
Candidate must possess excellent computer skills and a high level of proficiency with PowerPoint, Excel, Word, Outlook, Microsoft Teams, Yammer, Ariba, and Concur
Full timeRegularColleagueZoetis is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status or any other protected classification. Disabled individuals are given an equal opportunity to use our online application system. We offer reasonable accommodations as an alternative if requested by an individual with a disability. Please contact Zoetis Colleague Services at [Register to View] to request an accommodation. Zoetis also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as employment eligibility verification requirements of the Immigration and Nationality Act. All applicants must possess or obtain authorization to work in the US for Zoetis. Zoetis retains sole and exclusive discretion to pursue sponsorship for the acquisition or maintenance of nonimmigrant status and employment eligibility, considering factors such as availability of qualified US workers. Individuals requiring sponsorship must disclose this fact. Please note that Zoetis seeks information related to job applications from candidates for jobs in the U.S. solely via the following: (1) our company website at www.Zoetis.com/careers site, or (2) via email to/from addresses using only the Zoetis domain of [Register to View] In addition, Zoetis does not use Google Hangout for any recruitment related activities. Any solicitation or request for information related to job applications with Zoetis via any other means and/or utilizing email addresses with any other domain should be disregarded. In addition, Zoetis will never ask candidates to make any type of personal financial investment related to gaining employment with Zoetis.Company Details
Parsippany, New Jersey, United States
Zoetis discovers, develops, manufactures and commercializes medicines, vaccines and diagnostic products, which are complemented by biodevices, genetic tests and precision livestock farming. Zoetis serves veterinarians, livestock producers and people who raise and care for farm and companion animals in more than 100 countries.