Our Executive Administrative Assistant provides direct support to the SVP, Research & Development in the form of calendar management, expense reporting, travel arrangements, meeting support and also the creation of PPT materials. The right person is extremely technology proficient and will be “one step ahead” of the Chief Technical Officer to ensure work on multiple projects as assigned. Excellent organizational, tracking and follow up skills will be very important in this role along with rich interpersonal skills to engage a broad internal and external stakeholder group.
Does that sound like you?
In the role of an Executive Administrative Assistant
You will support one or several department professionals, division heads, officers, or managers
You will perform routine tasks including data entry, phone coverage, ordering office supplies, processing and distributing mail, filing, photocopying and faxing, processing purchase orders, invoices, check requests and expense reports, preparing reports, meeting minutes and correspondence
You will coordinate meetings and conference calls
You will create and edit documents, spreadsheets and presentations
You will manage schedules, arrange appointments and itineraries, books airline, hotel and car reservations
You will remain knowledgeable of business unit policies
You will manage projects of varying scope and complexity
This is a full time (40 hr/wk) position. Occasional overtime may be needed.
The schedule would be set around the business needs of 8 am – 5pm and occasionally may include extended business hours based on need. Reliable and dependable attendance is an essential function of the position. Adherence to attendance- related policies and expectations is critical to this position.
This position is a hybrid position located out of our Westbrook, Maine office. The requirement is that the EA will be onsite a minimum of 3 days per week.
What Do You Need to Succeed?
You will possess effective communication skills
You will be organized and detail-oriented
You will have familiarity with office equipment such as switchboard, postage meter, copier
You will have strong computer skills, experience with MS Office – Word, Excel, Outlook, PowerPoint, Visio and SAP preferred
You will be able to work across business units, geographies and functional area
You must demonstrate a high level of service and professionalism
You must have the ability to use discretion and handle confidential information
You must have customer-service aptitude; solid interpersonal & communication skills.
Relevant Executive level administrative support experience in a fast-moving, corporate environment.
We’re proud of the work we do, because our work matters. An innovation leader in every industry we serve, we follow our Purpose and Guiding Principles to help pet owners worldwide keep their companion animals healthy and happy, to ensure safe drinking water for billions, and to help farmers protect livestock and poultry from diseases. We have customers in over 175 countries and a global workforce of over 10,000 talented people.
So, what does that mean for you? We enrich the livelihoods of our employees with a positive and respectful work culture that embraces challenges and encourages learning and discovery. At IDEXX, you will be supported by competitive compensation, incentives, and benefits while enjoying purposeful work that drives improvement.
Let’s pursue what matters together.
IDEXX values a diverse workforce and workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
IDEXX is an equal opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state, or federal laws.