Our Executive Administrator provides direct support to the Executive Vice President and Chief Commercial Officer of the Companion Animal Group in the form of calendar management, expense reporting, complex travel arrangements (international and domestic), meeting support, event planning, and creation of PPT materials and internal communications. The right person is extremely technology proficient and will be “one step ahead” of the officer by anticipating needs to ensure successful work and productivity on multiple projects as assigned. Excellent organization, file tracking, problem-solving and impeccable follow up skills will be very important in this role along with rich interpersonal skills to engage a broad internal and external stakeholder group.
Does that sound like you?
In the role of an Executive Administrative Administrator
You will support one or several department professionals, division heads, officers, or managers
You will perform routine tasks including data entry, phone coverage, ordering office supplies, processing and distributing mail, filing, photocopying and faxing, processing purchase orders, invoices, check requests and expense reports, preparing reports, meeting minutes and correspondence
You will coordinate meetings and conference calls
You will create and edit documents, spreadsheets and presentations
You will manage schedules, arranges appointments and itineraries, books airline, hotel and car reservations
You will remain knowledgeable of business unit policies
You will manage projects of varying scope and complexity
This is a full time (40 hr/wk) position. Occasional overtime may be needed.
The schedule would be set around the business needs of 8 am – 5pm and occasionally may include extended business hours based on need. Reliable and dependable attendance is an essential function of the position. Adherence to attendance- related policies and expectations is critical to this position.
This position will be located out of our Westbrook, ME location.
What Do You Need to Succeed?
You must possess effective communication skills
You must be organized and detail-oriented
You must have familiarity with office equipment and services such as transferring calls, shipping, copier, e-fax and video conferencing
Strong computer skills, experience with MS Office – Word, Excel, Outlook, PowerPoint, Teams, Webex and SAP preferred
You must be able to work across business units, geographies and functional areas
You must demonstrate a high level of service and professionalism
You must have the ability to use discretion and handle confidential information
You must have a customer-service aptitude, solid interpersonal & communication skills.
You must possess master-level multi-tasking with the ability to shift priorities often.
You must have a can-do, proactive mindset
Relevant Executive level administrative support experience in a fast-moving, corporate environment.
We’re proud of the work we do, because our work matters. An innovation leader in every industry we serve, we follow our Purpose and Guiding Principles to help pet owners worldwide keep their companion animals healthy and happy, to ensure safe drinking water for billions, and to help farmers protect livestock and poultry from diseases. We have customers in over 175 countries and a global workforce of over 9,000 talented people.
So, what does that mean for you? We enrich the livelihoods of our employees with a positive and respectful work culture that embraces challenges and encourages learning and discovery. At IDEXX, you will be supported by competitive compensation, incentives, and benefits while enjoying purposeful work that drives improvement.
Let’s pursue what matters together.
IDEXX values a diverse workforce and workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
IDEXX is an equal opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state, or federal laws.